Meeting 12/7
Attendance: Fred, Perry, Liana, Sophia, Nicole, Shivangi
Late: Fred
Absent: Pragya
Hot Chocolate Study Break:
-Thursday Dec. 11th.
1:30: Nicole and Liana (setup) ----buy 4 cartons of hot chocolate
2-3: Shivangi, Sophia
3-4: Hassan and Fred
Perry: help with cleanup
Sophia: reserve the Stud from 2-4 pm (tonight)
Liana: send out hot chocolate/snowflake study break and survey email (12/10 night)
Pragya: buy 2 bags of mini-marshmallows and regular marshmallows (12/9 night)
Nicole: make fb event page (tonight)
Sweatpants:
-Ed said the sweatpants will come in before finals, which is unlikely
Ideas for Reflection:
-Have snowflake event for reflection
-Bring white paper to hot chocolate event and collect snowflakes with memories written on them
-Write anything: something you’ve overcome, a happy memory, anything you’d like
-You can keep them or give them to Class Council
Liana: add lake/beach trip to survey
*Contact people who have ideas and explain reasoning and have an open discussion with them
Pragya: contact Phoebe (tonight)
-Tell her about our reasoning about Phoebe’s Memorial
-Explain that it might be upsetting to people who attended previous memorials and are still in the grieving process
-Talk about our idea and how we incorporated the snowflakes into the event
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Meeting 11/16
Attendance: Liana, Sophia, Shivangi, Nicole, Pragya, Hassan, Perry
Unexcused Absence: Fred
Sweatpants:
-We are not accepting any more cash orders
Pragya: give Techcash excel forms by Monday morning (11/16)
Hassan: send email to people whose TechCash bounces and haven’t paid cash (11/16 night)
Movie event:
-100 tickets online are sold out
-The rest will be sold at the booths in the next few days
- Always bring charged laptop, tickets, and posters to each shift
- Count 100 tickets and put them on the side
- Count 7 more tickets and put them on the side (for us!)
- Put poster of desk to make it look pretty
- Do your shift, write everyone’s name and did they pay (of course they did, they hd to)
- Give them a ticket if they bought online and their name is on the form
- Keep track of how many tickets sold
- Take 107 tickets + remaining tickets, cash, and posters and give to Pragya at the end of the 4 pm shift in McCormick
- Next day: pick everything up from Pragya the next day
***Must pick up tickets***
Leave for movie theater at 7.
Two people near the door wearing MIT gear and having a laptop
Perry and Fred manning the theater door
Sophia and Hassan are at the movie entrance
Shivangi saves 8 seats in the second rafter middle
*****NOTE: RESPOND TO LIANA. She shouldn’t have to communicate with us through 4 mediums
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Meeting 11/11/14
*Leave MIT at 7 pm for the movie
*You have to come with your ticket, no exceptions’
Sophia: Repost on class council page where and when we are collecting money for sweatpant orders, make the size chart the picture (Today)
Pragya: Have AdmitOne set up by this Thursday/Friday-100 tickets
Fred: Get tickets from Anish (tonight)
Schedule:
Fred: 2-2:30 pm Monday
Liana: 2:30-4 pm Monday
Fred: 2-4 pm Tuesday
Nicole: 2-3 Wednesday
Hassan: 2:30 -4 pm Wednesday
Pragya: 3-4 pm Wednesday
Nicole: 2-2:30 pm Thursday
Fred: 2:30-3:30 pm Thursday
Hassan: 3:30 - 4 pm Thursday
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Meeting 10/19
Attendance: Liana, Shivangi, Sophia, Nicole, Fred, Pragya, Perry, Hassan
Movie Update:
-Contacted Vinnie, but no response as of yet.
Pragya: Contact Vinnie again (Tuesday night)
Make-A-Wish Update:
-Light show on Killian Court
-All money that is collected from Make-A-Wish fiber optics will be donated to the organization
Council Retreat Update
-Thursday night 8-10 pm (Is 8.01 test the same time?)
-If you can’t make it, try to get connected to the 2018s who have your position
Ring Comm:
-November 9th is the first study break
-Ring Premiere is February 13th and 14th is sales day
UGC:
Hassan: Talk to Dunkin Donuts (Tuesday night)
Sweatpants:
Sophia: Email Ed (tonight)
-Photoshoot at the next meeting
Next Meeting clashes with Parent’s Weekend
*Everyone invite 10 people to Facebook group by next meeting (250 by this Sunday)
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Meeting 10/12
Attendance: Liana, Shivangi, Nicole, Hassan, Fred, Pragya, Chris
UCG Meeting:
Shivangi discussed UGC meeting with Laura
Ideas for Food:
-Sushi
-Insomnia Cookies
-Bolocco’s Mini Burritos
Do something halloween themed:
-Apple cider (packets or pre-made)
-Four boxes of hot chocolate from Dunkin Donuts
-Vanilla Ice Cream
-Three pies-3 each
Date: 10/29
Time: 8-9 pm
Location: Stud
*Fred and Shivangi email Laura with plan (Fall-Themed) and ask her how to book the Stud (Tonight)
*Fred and Shivangi make food plan (Tuesday night)
*Send Antoine Graham Haskin’s contact info and Kickass Cupcakes-Liana (Tonight)
*Pragya call Vinnie (Tuesday night)
*Nicole create Class Council Page (Tuesday night)
*Shivangi,Pragya, and Perry update class council page (Tuesday night)
*EVERYONE make Class Council T-shirt (next Sunday)
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Meeting 9/28
Attendance: Shivangi, Fred, Hassan, Pragya, Nicole, Sophia
Late: Perry
Excused Absence: Liana
Updates:
-UGC has been contacted and meeting will be set up
-Harvard/MIT mixer proposal was made by Fred
Raytheon:
Perry: has food been approved? what about vegetarian food? by tonight (9/28)
send pub email to 2A by Tuesday (9/30)
send reimbursements for BBQ to Pragya by tonight (9/28)
Fred: post an open question survey for Raytheon by tonight (9/28)
Pragya: meet with Anirudh Sailesh by Thursday at the latest (10/2)
Sophia: send email to 67s about publicizing on the screens in the infinite by tonight (9/28)
check on virtual ems for reserving the infinite by tonight (9/28)
make poster for Swanson event by tonight (9/28)
Hassan: add facebook link to emal to send out to class by tonight (9/28)
send this email to Liana and tell her to wait to send it out to the class until Anish and Joanne have been confirmed by tonight (9/28)
call Anish and Joanne to confirm about pubbing by tonight (9/28)
Shivangi: contact sophomore class council about mixer
Everyone: come up with two questions to plant at the Raytheon event by Tuesday (9/31)
invite everyone at MIT to event by tonight (9/28)
fill out whenisgood for retreat!! (ASAP)
-After this week we should take a small break from throwing events
Harvard/MIT mixer:
-The Lift is charging to secure venue and pays for drinks (non-alcoholic)
-The List covers all costs by making money on tickets so we won’t have to spend money
Pragya called Naga and did not get a response
Fred will meet with The List and Harvard
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------9/14 Meeting
Tailgate Review:
-Good number of people came (yay!)
-Food was completely finished, so that was a decent amount
-Problems in publicity:
-Is facebook the best way to publicize an event?
-Have multiple contacts for each email group so people don’t get spammed by the same person
-Flyers in the infinite
-Good enough to do Head of the Charles? (let’s not)
->Fred: send receipts for publicity by Wednesday (9/17) to Pragya
do a writeup of the tailgate by Sunday (9/21)
Food Truck Event:
-Good publicity
-Be in front with tables at 2:15 pm
-Pragya: contact Nikki Effenberger by Wednesday (9/17) about Frozen Hoagies payment
Raytheon:
-Food: $8.50 a head for meat for 100 people
-Make facebook group
-Talk to Lauren about marketting
-> Perry: Call and ask for vegetarian price by Wednesday (9/17)
Send email to Course 2a administrator by Wednesday (9/17)
-> Pragya: Email Anirudh Sailesh by tonight (9/14) about UA funding
-> Fred: write an acknowledgement to the COOP on the football tailgate page tonight (9/14)
send email about Raytheon to Course 16 and 2 by Wednesday (9/17)
send Raytheon email to Perry by Monday (9/15)
-> Nicole: make Raytheon event facebook page tonight (9/14)
->Hassan: contact other class presidents about publicizing for Raytheon by Wednesday (9/17)
UGC:
-> Liana: email UGC person by Tuesday (9/16)
Movies:
-> Pragya: email Vinny about early screening for Avengers or Hunger Games by Sunday (9/21)
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Meeting: 8/28/14
ATTENDANCE: SOPHIA, FRED, PERRY, PRAGYA,SHIVANGI, LIANA
Activity Fair: 8/29 2:30-4:30 pm
3-3:30: PERRY, PRAGYA
3:30-4: FRED, LIANA
Food Truck Event: 9/19 3-6 pm in front of McCormick Bus Loop
Pragya is handling Cookie Monstah payment
Anish is paying for Frozen Hoagies
Joanne is handling Clover payment
Pragya- please email anish by tomorrow at noon addressing how we should split the payment-- send two checks or us pay then have them deposit into our account
*This is right after the career fair, so please plan to attend early and come work the food truck after because we are assuming a flood of people
Sweat pants:
Send out survey for sweat pant preferences
Timeline- set price:
release form with due date:
survey for elastic on bottom/ 2017 down leg or not tomorrow at noon FRED
Tailgate: 9/13 12-1 pm
game? September 13 12pm-1pm
location? Student Center steps (13th) Kresge Lawn (25th) in front of z center is central (must be booked)
how much time before game? (1 hr or 2 hr before the game with music/food)
Liana: CAROL VOSSMER MAYBE SEND A COUPLE MIT POLICE
hassan-- form registration
http://web.mit.edu/eventguide/eventregistration/index.html
-Frisbees,Volleyball, Face paint, tattoos, necklaces, oriental trading (Liana)
Raytheon Event: 10/5/14 3-5 pm
Has Location definitely been booked by the '67s
Attendance: ~150+
Food: Bolocco?
No admission charge
Recap:
Hassan:
-Discuss with Shivangi how to edit website, minutes need to be posted at noon (8/29)
-Form Registration for tailgate event
Sophia: Please make a calendar accessible to council by noon today (8/29)
Pragya: Please email Anish by noon today (8/29) addressing how to split the payment-send two checks or us pay then have them deposit into our account
Fred:
-Survey for sweatpants: elastic or no elastic and location of words by noon today (8/29)
-Ask Preston for speakers for tailgate
Perry: research on food for tailgate by midnight (8/29)
Liana:
-Contact MIT Police; Carol Vossmer for tailgate
-Look at oriental trading for tailgate items
Shivangi:
-Send out email with deadlines and reminders
-Discuss with Hassan (8/29)
-Update Google calendar after it is posted
Things we really need to discuss: Soccom, RingCom Study Break,
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Meeting: 3/9/14
Attendance: Liana, Pragya, Larkin, Nicole, Hassan, Sophia, (Jesus and Adam :) )
Spring Formal:
Lia Coleman is on decorations committee
Nicole contacted Chris Welch - he can do photoboothish thing
Contact soccom photography interested people - they can take informal pics of the night
Hyatt is booked! - Pragya, Joel and Liana are meeting 3/10 to discuss payment
Food Committee:
Charlie and Pragya heads
550 of 3 appetizers or 6 of 275
Veggie/vegan option, gluten free, Kosher
We can bring cupcakes - bake or buy?
Get in contact with local places and explore possibility of baking
Decorations Committee:
Larkin and Sophia
10 low tables with chairs and 10 high tables - decorate tables
Props for photobooth
Entertainment Committee:
Hassan
Adam Slakter - interested in DJing - Adam might have equipment - need help carrying
Make a list of possible performers and timeline
Publicity Committee:
Nicole and Fred
Print out copies of poster to give out at Lobby 10
Lobby 10 is booked for ticket sales
Poster goes up on 13th March - start inviting people to FB page on this day
Slip invitations underneath doors - is this a good idea?
13th and 14th March hand-out posters outside of big lectures e.g. 6.01, 5.111 - printed by Wed
100 posters to each council - 4 per page - 25 pages total and then cut up
Social Committee meeting - Thursday 13th March 7.30
Other:
Liana will get pied!
Tasks for this week:
1. Hassan - Class council website, contact performance groups and DJs
2. Larkin and Sophia plan decorations
3. Charlie - plan food for the event
4. Nicole and Fred - plan publicity
5. Liana - organize soccom meeting